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Import approved time off from a spreadsheet into Toku. Learn how to prepare your CSV or XLSX file, upload entries, review them for accuracy, and confirm the import to update leave balances.

Toku automates expense reimbursement by importing approved Expensify reports, processing payments, and updating report status back to Expensify. Learn how the integration works, what you need to set it up, and how data flows between systems.

Navan Expense Integration Guide Summary: Learn how to automatically sync approved Navan expenses to Toku for employee reimbursements and contractor invoices.

Explains what happens if an invoice is mistakenly approved and paid out. Toku contacts the contributor up to three times to request a refund, but admins and contributors must resolve recovery directly if unsuccessful.

Learn critical payment and submission deadlines for managing employees and contractors through Toku: contractors must invoice by the 19th and get approved by the 21st; employees require pre-funding submitted by the 10th and cleared by the 14th.

Learn how to submit a termination request to end a contractor's engagement on Toku. Once approved, the contractor moves to inactive status, stopping future invoices and payments, though they retain access to their account history.

Learn how to set up automatic invoice generation and submission for contractors on Toku. Configure whether invoices are auto-generated, auto-submitted, and auto-approved, with the ability to adjust settings per contractor.

Learn how to submit work expenses for reimbursement in Toku. Create an expense report, add line items with receipts, and submit for approval - reports at or below your organization's auto-approval limit are approved immediately.

Connect Expensify to Toku to automate expense reimbursements. Your team continues submitting and approving expenses in Expensify, then Toku imports approved reports, processes payments, and automatically updates Expensify with reimbursement status.

Learn when your expense reimbursements are paid, what receipts you need, and submission deadlines. Employees are reimbursed based on approval date, while contractors follow monthly invoice cycles.

Toku charges $49 USD per custom agreement change to ensure legal compliance with local labor laws. The fee is one-time if you reuse the same template, or per-hire if each hire needs different changes.

Learn how to settle stablecoin payroll transactions through Fireblocks in 8 steps, from approving transactions in Toku to monitoring final settlement.

Toku operates a non-custody model where clients maintain full control of funds and private keys.

Manage contractor invoices in Toku: review, approve, edit, and reject submissions.

Learn how to properly terminate an employee or contractor through Toku's platform.

Change the TOKUPAYROLLREPORTS data source from "All Active Employees" to "All Active and Terminated Workers" to ensure pending payroll amounts for terminated employees sync to Toku without errors or data loss.

Learn how to review, approve, and reject employee time off requests on Toku. Manage single or multiple requests at once, and track pending approvals using summary cards and filters.

The Activity tab on your Toku profile shows a complete history of your account changes and requests - from personal information updates to payment method changes - with their current status and approval dates so you can track everything in one place.

Learn how Toku routes approval notifications to the right people - managers for their team's requests, administrators as backups - and how to customize who gets copied on emails and your personal notification frequency.

Access your token distribution history in Toku by navigating to the Distributions page. View past settlements, transaction details, and filter, search, or export your data for tax preparation and record-keeping.

Export payroll data in three formats: Payroll Register (individual payslips), Payroll Summary (run totals), or Year-to-Date (annual per worker).

Toku's expense analytics shows company admins, finance admins, and approvers where money is spent across time periods, categories, people, and countries.

Toku automatically flags potential duplicate contractor invoices before approval, comparing factors like amount, currency, and date. The warning is informational only and never blocks payments or notifies contractors.

Connect your Fordefi workspace to Toku Stablecoin Payroll by generating a signing key, registering an API user, verifying the token, and linking a payout vault. Steps span both Toku and Fordefi platforms, with admin approval required.

Early cutoff dates and deadlines for November and December 2026 payroll and contractor payments due to holiday bank closures. Includes specific submission, approval, and payout dates for employees and contractors, plus prefunding requirements.

Learn how to set up and run stablecoin payroll using Toku's manual import/export method for payroll systems without direct API connections.

Non-US contractors can access their complete invoice history through the Toku dashboard for tax reporting.

Learn how to submit contractor invoices through Toku, including auto-generated and manual options. Key deadline: submit by the 19th for month-end payment. Also covers split payments, payment methods, and troubleshooting delayed payments.

Toku uses OAuth 2.0 authentication with minimal-permission credentials to securely connect HRIS, payroll, and custody platforms.

Organization admins must approve contractor invoices by the 21st each month and send prefunding within 48 hours of receipt.

Learn how to set up and manage contractor invoicing in Toku, including auto-invoicing setup, invoice approval workflows, and critical payment deadlines.

Toku's expense reimbursement tool lets employees and contractors submit work-related expenses for approval and payment.

Learn how to submit salary and employment changes in Toku by the 10th monthly deadline. Covers step-by-step instructions, eligible fields, pre-funding requirements for payments over $5,000, and approval timelines.

Learn about Japan's mandatory employee benefits including health insurance, pensions, and workers' compensation, plus details on required annual health checkups covered by employers.

Toku is your Australian employer of record handling compliance, payroll, and HR.

Toku is your Employer of Record in Armenia. Learn about your pay schedule (monthly), leave entitlements (20-24 days annually), working hours (40/week), probation terms (up to 3 months), statutory benefits, and offboarding procedures.

Toku is your Canadian employer of record, handling payroll, compliance, and HR. This guide covers pay schedules (semi-monthly), leave entitlements (2-4 weeks vacation plus statutory leave), benefits, public holidays, and offboarding procedures.

Toku is your employer of record in Brazil. Learn about payroll (semi-monthly, BRL), work hours (44/week), leave entitlements (30 days annual), probation (45 days), benefits, public holidays, and offboarding procedures.

Toku is your legal employer in Bulgaria. This guide covers your employment basics: monthly EUR payroll, 40-hour weeks, 20 annual leave days, 6-month probation, statutory benefits, and key procedures for pay, leave, holidays, and resignation.

Learn your employment terms as a Toku employee in Austria, including pay schedules (monthly), leave entitlements (25 days annually), statutory benefits, public holidays, and offboarding procedures.

Learn your employment rights and responsibilities as a Toku employee in Costa Rica, including pay schedules, leave entitlements, working hours, public holidays, and statutory benefits.

Toku is your Czech employer handling payroll, compliance, and HR. This guide covers employment terms, monthly pay cycles, leave entitlements, public holidays, benefits, and resignation procedures specific to Czech employment law.

Essential employment information for Toku employees in Denmark, including pay schedules (monthly, last business day), leave entitlements (25 days annual), working hours (37/week), probation (3 months), public holidays, and how to resign or get support.

Toku's Croatia employment overview covering monthly payroll in EUR, 40-hour work weeks, 6-month probation, 4+ weeks annual leave, statutory benefits, and key policies for hired employees including leave entitlements, public holidays, and offboarding procedures.

Toku is your legal employer in France, handling payroll, HR, and compliance. Key details: monthly pay, 35-hour work week, 25 days annual leave, 6-month probation, and statutory benefits including healthcare and pensions.

Summary Toku is your legal employer in Estonia.

Toku's employer of record employment guide for Germany staff. Covers payroll (monthly in EUR), working hours (37.5-40/week), leave entitlements (20+ days annual), statutory benefits, public holidays, and resignation procedures.

Overview of employment terms for Toku employees in Finland, including pay schedules (monthly), working hours (40 hours/week), leave entitlements (24-30 days annually), statutory benefits, public holidays, and procedures for resigning or accessing support.

Toku's Indonesia employment guide covering payroll (monthly, IDR), leave entitlements (12 annual days, plus maternity/paternity), public holidays, statutory benefits (BPJS health and social security), working hours (40/week), and offboarding procedures.

Learn how Toku operates as your Employer of Record in India, covering payroll cycles, leave entitlements, working hours, statutory benefits, public holidays, and offboarding procedures.