8 MIN READ
UPDATED OCT 22, 2026👋 Welcome to Toku. Toku is your Employer of Record (EOR) in Canada. We employ you through the appropriate local Toku entity and manage the compliance, HR, payroll, and benefits administration connected to your employment. Your day-to-day work, goals, and role direction continue to come from the organization you support.
A quick note on Canada: employment rules are set federally and by each province, and entitlements such as minimum wage, leave, and notice vary by where you works. The figures below reflect federal standards; Toku applies the correct provincial rules for each hire.
Your employment at a glance
| Item | What it means for you |
|---|---|
| Currency | Canadian Dollar (CAD) |
| Payroll cycle | Semi-monthly. Toku runs two payrolls per month in Canada. |
| Standard working week | 40 hours |
| Probation period | 3 months |
| Annual leave | 2 weeks, rising to 3 weeks after 5 years and 4 weeks after 10 years |
📄 Your signed employment agreement governs your individual terms, including pay, working hours, probation, notice, and any custom arrangements. Mandatory local law also applies. If this guide and your agreement appear different, contact Toku before relying on the summary.
Pay schedule and payroll changes
You are normally paid twice per month, on the 15th and the last day of the month. If a payday falls on a weekend or public holiday, payment is generally processed on the prior business day. Payroll changes are normally due at least 7 days before payday, but the exact cutoff can vary by country and organization. Check the Toku: 2026 and 2027 Payroll Calendar and Deadlines or contact Toku before relying on a specific date.
You will receive a payslip for each payroll cycle showing your gross pay, required deductions, and net pay. Keep your bank, tax, and personal information current in Toku, and notify us promptly if anything changes.
Your employment terms and probation
- Toku issues a compliant local employment agreement for every hire, in English or French (employees in Quebec have the right to a French-language contract).
- Indefinite-term, fixed-term, and part-time arrangements are all recognized; indefinite-term is the standard.
- Probation is 3 months under Toku's employment agreement. Note that some statutory protections, such as unjust dismissal remedies and statutory severance, apply once an employee reaches 12 months of continuous service.
Working hours and overtime
Your normal working hours are stated in your signed employment agreement and may vary by role, schedule, or applicable collective agreement. Toku does not expect routine overtime. Do not work overtime or additional hours unless your manager has approved them in advance. Any overtime or additional-hours treatment follows your signed agreement and mandatory local law.
Leave entitlements
Federal entitlements are below; provincial rules vary, and Toku applies the correct ones for each employee's location.
| Leave | Entitlement | Who pays |
|---|---|---|
| Vacation | 2 weeks (years 1-5), 3 weeks (year 6+), 4 weeks (year 10+), paid at 4%/6%/8% of gross wages | Employer |
| Paid medical leave | 10 days per year at full pay | Employer |
| Unpaid medical leave | Up to 27 weeks; EI sickness benefits may apply | Government (EI) |
| Maternity leave | Up to 17 weeks; EI benefits at 55% of insurable earnings (max CAD 729/week in 2026) | Government (EI) |
| Parental leave | Up to 63 weeks per parent (up to 71 weeks shared); EI benefits at 55% (standard) or 33% (extended) | Government (EI) |
| Bereavement leave | Up to 10 days (first 3 paid) | Employer |
| Personal leave | Up to 5 days (first 3 paid) | Employer |
Maternity and parental leave pay comes from Employment Insurance, rather than direct employer pay, and returning employees must be reinstated to the same or a comparable position.
ℹ️ Your employment agreement, Toku HRIS leave balance, and applicable local rules determine your exact entitlement. Contact Toku if the information shown in your account does not match your agreement or this guide.
Public holidays in 2026
There are 10 federal statutory holidays in 2026. Provincial lists differ: some provinces add holidays such as Family Day or Civic Holiday while not observing all federal ones, so your entitlement depends on their province.
| Date | Holiday |
|---|---|
| January 1 | New Year's Day |
| April 3 | Good Friday |
| May 18 | Victoria Day |
| July 1 | Canada Day |
| September 7 | Labour Day |
| September 30 | National Day for Truth and Reconciliation |
| November 11 | Remembrance Day |
| December 25 | Christmas Day |
| December 26 | Boxing Day |
Statutory benefits
Statutory : CPP pension coverage, Employment Insurance, and provincial workers' compensation. All employees also have access to publicly funded universal healthcare through their provincial health plan, covering hospital and physician services.
Additional Toku benefits
Toku maintains a dedicated benefits guide for Canada. Review Toku: Canada Employee Benefits Overview for current coverage, eligibility, enrollment, and support information. The benefits guide is the source of truth for Toku-provided supplemental benefits in this country.
Stablecoin payroll and token grants
Where permitted by local law and enabled for your organization, Toku can support token grant administration and allow you to elect to receive a portion of your net pay in stablecoins. Availability depends on your country, your organization's program, and your individual compensation arrangements. These options are not guaranteed components of every employment package.
If stablecoin payroll is available to you, see Toku: Stablecoin Payroll Set Up. For token grant questions, use the Toku: Contact our Team for Support! to reach the Token Grant Administration team.
Annual tax documents
Your T4 summarizes employment income and deductions for the calendar year ending December 31. If applicable, you will also receive a Québec RL-1. Expect employer-issued slips in Documents in your Toku account by the last day of February of the following year, subject to the applicable weekend/public-holiday adjustment. This also applies if you leave during the year. Keep your mailing address and preferred contact details current; paper or consent-based delivery will be arranged where required. RRSP contribution receipts are issued separately by Canada Life through its portal. CRA distribution rules · Québec deadlines.
If an expected employer-issued document is missing or incorrect, email [email protected] with your name, country, and tax year.
Leaving Toku: resigning
Give formal notice to Toku. As your legal employer, Toku needs your resignation letter. Upload it to Documents in your Toku account or email [email protected], and notify your manager. Include your proposed last working day and follow the notice requirements in your employment agreement and any local formalities. Ask Toku before assuming a shorter notice period has been agreed.
Your offboarding documents. Toku sends your formal offboarding/termination document through DocuSign and uploads it to Documents in your Toku account. Review it for the applicable departure terms, final-pay details, and any actions required. We do not send a separate personalized general offboarding email. Required local certificates or provider documents may arrive separately from Toku or the local payroll provider.
Country-specific documents: Toku or the payroll provider will issue a Record of Employment (ROE) when the required interruption of earnings occurs. For an electronic ROE on the normal semi-monthly payroll, the deadline is generally five calendar days after the end of the relevant pay period. An electronic ROE is sent to Service Canada; ask Toku if you need help accessing your copy. Your ROE does not by itself guarantee Employment Insurance eligibility. Government of Canada ROE guidance.
If you are enrolled in Canada Life’s group retirement plan, Canada Life emails a termination package after your departure is processed, explaining your balance, options, and any action deadlines. Review it and contact the retirement specialist listed in the package. For Sun Life coverage, contact Sun Life or Sterling Brokers for the cancellation date and any conversion options. See Toku: Canada Employee Benefits Overview.
Benefits and provider updates. Benefits are managed through external carriers and providers. Depending on the benefit, you may receive an email or see your coverage status change in the provider’s portal or app. Confirm the exact cancellation date, any continuation or conversion options, and claim/action deadlines directly with the provider; do not assume all benefits end on the same date. Ending employment does not automatically cancel your pension or retirement savings. Review the benefits guide linked below and contact Toku if anything is unclear.
Toku: Canada Employee Benefits Overview
Your Toku account stays accessible after you leave, including your employment and tax documents. For help updating your email address, password, or two-factor authentication, email [email protected]. Keep an accessible personal email on file with Toku and your providers.
How to get help
Toku is your employer and your first point of contact for employment support. For payroll, payslips, statutory deductions, or payroll tax documents, email [email protected]. For benefits support, email [email protected]. For leave, employment documents, immigration, or other employment matters, use Toku: Contact our Team for Support! to reach the right team.
Important
This guide is a general summary and does not replace your signed employment agreement, Toku policies, benefit plan documents, or applicable law. Your exact entitlements may vary based on your work location, tenure, role, collective agreement, or individual terms. Where there is a conflict, the applicable law and binding employment documents control.
Last reviewed September 2026. Source: 🇨🇦 Hiring in Canada.