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Learn how to request time off, track approval status, and manage leave types in Toku. Covers requesting procedures for employees and review/approval steps for administrators, plus setup of custom leave categories.

Toku's time off feature enables contributors to submit leave requests and admins to approve, reject, or cancel them in one centralized platform. This ensures accurate tracking for payroll and compliance while eliminating scattered communication.

Learn how to review and approve time off and expense requests from your team members in Toku. Discover your approver dashboard, how to action requests, and what approvers can't do.

Learn how the Upcoming Time Off widget on your Overview page displays your scheduled leave sorted by start date, with your soonest time off appearing first regardless of submission order or status.

Import approved time off from a spreadsheet into Toku. Learn how to prepare your CSV or XLSX file, upload entries, review them for accuracy, and confirm the import to update leave balances.

Request and track time off in Toku by submitting leave requests with your desired dates and leave type, then monitor approval status on your My Time Off page. Withdraw requests anytime if plans change.

Learn how to review, approve, and reject employee time off requests on Toku. Manage single or multiple requests at once, and track pending approvals using summary cards and filters.

Learn how to set up reporting lines and grant the Approver role in Toku's Team & Permissions section.

Learn how Toku routes approval notifications to the right people - managers for their team's requests, administrators as backups - and how to customize who gets copied on emails and your personal notification frequency.

Toku charges $49/person for off-cycle payroll runs and $69/person for same-day wire transfers on amounts exceeding $5,000 USD. Off-cycle processing requires 4 business days minimum, with country-specific rates potentially higher than these minimums.

Learn how to submit your monthly working time record to Toku Poland starting December 2026.

Learn how to navigate your Toku account dashboard after logging in. Discover each tab's purpose - from viewing payslips and employment info to submitting invoices, expenses, and time-off requests. Manage all your employment documentation in one place.

Generate employee reports in Toku by navigating to Employee Reports under People, then selecting from five report types: Demographic, Payslips, Expenses, Time-Off, or User to track team data and download your report.

Learn how to assign, update, or remove an employee's manager in Toku to establish reporting lines and control time-off approval notifications. Includes step-by-step instructions for both Edit Profile and Employment Details options.

Generate and download employee reports in multiple formats (People, Compensation, Time Off, Expense, and Compliance) to analyze your organization's workforce data.

Add unused leave days from the previous year to an employee's current balance in Toku. Learn how to record carried-over days (whole or half, up to 260) in the Time Off Balances section so they're included in employees' available time off.

Summary Learn how to hire employees in Argentina through Toku, including salary setup (USD 599-629/month per employee), onboarding requirements (4-week lead time with mandatory medical exam), employer costs (~125-130% of salary), and key employment rules like 6-month probation, 14+ annual leave days, and the 13th-month aguinaldo payment.

Learn which U.S. states require PTO payout upon termination and which prohibit "use it or lose it" policies. Discover how unlimited PTO policies affect payout obligations and how Toku automates compliance during the termination process.

Toku Contributor Handbook Summary Learn Toku's global employment standards covering employment types, pay, leave entitlements, sickness absence, conduct, and workplace rights.

Submit employee terminations through Toku's platform with final working day, reason, and PTO details. Toku reviews country-specific requirements, notice periods, and costs before the employee is notified - submit requests at least 14 days in advance.

All employment and payroll changes must be recorded in your HRIS to ensure accuracy, compliance, and audit protection.

Learn which unused leave balances must be paid when employment ends and how far back outstanding entitlement can extend by country.

Learn how to hire and manage employees in the Czech Republic with Toku, including payroll processing, employer costs (~34-35%), onboarding timelines (5-7 days), leave entitlements, termination requirements, and supplemental health benefits through Canadian Medical.

Learn how to initiate employee or contractor terminations in Toku as an admin.

Toku automatically monitors contract end dates and work visa expiration dates, sending administrators email notifications at set intervals so they can decide whether to extend, renew, or end employment.

Track all bulk imports your team has run with details on who ran them, when, and results. View skipped or failed rows with reasons, download error lists as CSV to fix and re-import, and understand import statuses at a glance.

Learn how to create custom leave types for your organization and set country-specific leave rules. Control which leave categories appear in employee requests and override global policies by country and leave type.

Learn how to set up leave accrual schedules in Toku so employees earn days monthly or on each work anniversary instead of receiving the full year upfront.

Learn how to hire and manage employees in Estonia through Toku, including payroll processing, employer costs (33.8% on salary), onboarding timelines (5-7 days), leave entitlements (28 days annual), and termination procedures with notice periods based on tenure.

Learn how to hire and manage employees in Ireland through Toku, including payroll processing, tax compliance, employer costs (11.4-12.9%), leave entitlements, and termination procedures. Onboarding takes just 1-2 business days.

Learn how to hire and manage employees in the Netherlands with Toku, including payroll processing, tax compliance, employer costs (roughly 126-133% of gross salary plus 14.7% pension), leave entitlements, and dismissal procedures.

Learn how to hire and manage employees in Spain through Toku, including payroll processing, employer costs (30-32% on salary), statutory compliance, leave entitlements, and benefits like private health insurance.

Learn how to hire and manage employees in Switzerland through Toku.

Learn how to add an employee transferring to Toku through TUPE, including recording their original hire date for tenure calculations and Toku start date for payroll and benefits enrollment.

Learn critical payment and submission deadlines for managing employees and contractors through Toku: contractors must invoice by the 19th and get approved by the 21st; employees require pre-funding submitted by the 10th and cleared by the 14th.

Learn how to submit contractor invoices through Toku, including auto-generated and manual options. Key deadline: submit by the 19th for month-end payment. Also covers split payments, payment methods, and troubleshooting delayed payments.

Toku has three separate products (Employment, Token Grants, Stablecoin Payroll) accessible through one login.

Toku is your legal employer in France, handling payroll, HR, and compliance. Key details: monthly pay, 35-hour work week, 25 days annual leave, 6-month probation, and statutory benefits including healthcare and pensions.

Summary Toku manages your employment in the Netherlands as your Employer of Record.

Learn key employment terms as a Toku employee in Portugal, including monthly payroll on the last business day, 22 annual leave days, 90-day probation, and comprehensive leave entitlements (sick, parental, marriage, bereavement).

Learn key requirements for hiring in Austria: payroll runs monthly in EUR, employer costs total ~29-30% plus mandatory 13th/14th month salaries, onboarding takes 5-7 days, and statutory benefits include health, pension, and accident insurance.

Learn how to hire and manage employees in France through Toku, including payroll processing, tax compliance, and statutory requirements.

Learn how to hire and manage employees in Lithuania through Toku, including payroll processing, tax compliance, and statutory requirements.

Learn how to hire and manage employees in Portugal with Toku, including payroll processing, tax compliance, and statutory requirements.

Learn how to hire and manage employees in Poland with Toku, including payroll processing, tax compliance, employer costs (approximately 20-24%), leave entitlements, benefits like private healthcare through Medicover, and termination procedures.

Learn how to hire and manage employees in Romania with Toku. This guide covers payroll processing, employer costs (approximately 2.25%), onboarding timelines (3-4 weeks), employment contracts, leave entitlements, and termination requirements.

Learn the key statutory requirements for hiring employees in Turkey, including employer costs (23.75% contributions), payroll cycles, leave entitlements, and termination procedures.

Learn how to adjust page access permissions for administrators in your Toku organization, including setting specific permission levels (Full Access, View Only, No Access) and restricting access to individual team members only.

Learn how to submit a termination request in Toku, including key deadlines (14 days minimum notice, payroll cutoffs), required information (last working day, reason, PTO details), and what happens after submission.

Learn how to activate your Toku account, complete onboarding, and set up payment details. Steps include password setup, personal information entry, banking details, and e-signature of your employment agreement to access the full platform.