2 MIN READ
UPDATED MAR 17, 2026🎯 Purpose
Your HRIS is the single source of truth for all employment and payroll information. Entering updates directly into the system protects you, your contributors, and your company by ensuring every change is accurately recorded, tracked, and audit-ready.
📌 What Needs to Be Recorded in the HRIS
Admins should record all key employment and payroll updates in the HRIS, including:
- Paid Time Off (PTO) and leave requests
- Salary or compensation changes
- Bonuses, commissions, or variable pay
- New hire onboarding details
- Terminations or offboarding
- Performance Plans
- Any other critical employment or payroll-related updates
🔒 Why It Matters
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Compliance & Audit Protection Every entry is automatically time-stamped and stored, creating a secure record that helps during audits or disputes.
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Accuracy & Consistency Centralizing updates avoids the risk of missing or conflicting information that can happen when requests come only through email or Slack.
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Efficiency & Timeliness Recording updates in the HRIS reduces back-and-forth and ensures payroll deadlines are met without delays.
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Transparency Everyone who needs visibility (Admin, contributor, and Toku) has the same record in one system.
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Client Protection By keeping a reliable paper trail, you protect your company against compliance risks and ensure contributors are paid correctly and on time.
🛟 How We Support You
We know things move fast. In urgent or exceptional cases, Toku can enter updates for you on the backend. However, for your protection and efficiency, we ask that you use the HRIS platform as your primary way to record changes.
We’ve created step-by-step Help Center guides to show you how to:
- Record PTO and leave
- Enter salary or bonus changes
- Manage onboarding and offboarding 👉 Visite our Help Center Here! Using these workflows keeps your data accurate, reduces late entries, and gives you full visibility.
✅ Key Takeaway
The HRIS is your company’s official record of employment. By recording changes there instead of relying on email or Slack, you:
- Protect your contributors and your company
- Ensure accurate, timely payroll
- Maintain compliance and audit readiness Toku is your partner in this - we’ll always support you - but the HRIS is where every important update should live.