Sequoia Stablecoin Payroll Process

1. Export Upcoming Payroll Register from Sequoia (PrismHR)

1. Log in to the Sequoia (PrismHR) portal.
2. Navigate to Payroll → Payroll Approval.
3. Select the upcoming payroll batch (before approval).
4. Run one of the following reports:

• Gross-to-Net (Register) → shows all pay + deductions.
• Payroll Register → detailed employee-level pay/deduction lines.
• Payroll Check Journal → adds explicit Net Pay values.

1. Click Export → CSV (or Excel).

• Ensure the file includes: Employee Name, Employee ID, Gross Pay, Deductions, Net Pay.

1. Save the file as Sequoia_Payroll_Register.csv.

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2. Process Stablecoin Payments in Toku

1. In Toku, go to Payroll → Import Payroll Register.
2. Upload your CSV (Sequoia_Payroll_Register.csv).
3. Toku automatically:

• Matches employees using IDs or emails.
• Calculates voluntary stablecoin deduction amounts.

1. Review the preview table and confirm totals.
2. Click Approve Transactions.
3. On the following page you can propose the transactions to your finance team’s multi-sig custody solution for approval.
4. Once approved by the finance team the stablecoins are distributed to your employee’s verified wallets directly from selected payment solution.

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3. Export Stablecoin Deductions File from Toku

1. After payments finish, select Export Deductions → Sequoia Deduction Export.
2. Click Download Stablecoin Deduction Report (Toku_Deduction_Export.csv).
3. Confirm these columns appear:

• Employee Name
• Employee ID
• Deduction Type (Post-Tax)
• Deduction Amount

1. Save the file for import back to Sequoia.

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4. Import Custom Post-Tax Deductions into Sequoia

Option A - Direct Import (via PrismHR Data Import Tool)

1. In the Sequoia (PrismHR) portal, go to Operations → Import Processing → Data Import Tool.
2. Choose the import type:

• Employee One-Time Deductions (single-cycle) or
• Scheduled Deductions Import (recurring).

1. Upload Toku_Deduction_Export.csv.
2. Map fields:

• Employee ID → Employee Identifier
• Deduction Type → Deduction Code
• Deduction Amount → Amount
• (optional) Stop Date for ending deductions

1. Run import and check the success log.
2. Validate each employee record under HR → Change → Employee → Scheduled Deductions.

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Option B - If Portal Import Is Restricted

1. Before the payroll cutoff date, email Sequoia Support / your Sequoia One CS Manager.

2. Subject: “Custom Post-Tax Stablecoin Deductions - [Pay Date] Batch”

3. Attach the Toku_Deduction_Export.csv file.

4. In your email, request:

• Load each deduction as a post-tax fixed-amount deduction.
• Apply in the [specific payroll date] run.
• Confirm deduction code mapping and total validation.

1. Request confirmation before Sequoia locks payroll.

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