Employee Guide for the United Kingdom

👋 Welcome to Toku. Toku is your Employer of Record (EOR) in the United Kingdom. We employ you through the appropriate local Toku entity and manage the compliance, HR, payroll, and benefits administration connected to your employment. Your day-to-day work, goals, and role direction continue to come from the organization you support.

Your employment at a glance

📄 Your signed employment agreement governs your individual terms, including pay, working hours, probation, notice, and any custom arrangements. Mandatory local law also applies. If this guide and your agreement appear different, contact Toku before relying on the summary.

Pay schedule and payroll changes

You are normally paid monthly, on the last business day of the month. The standard monthly cutoff for payroll changes is generally the 10th, but the exact cutoff can vary by country and organization. Check the Toku: 2026 and 2027 Payroll Calendar and Deadlines or contact Toku before relying on a specific date.

You will receive a payslip for each payroll cycle showing your gross pay, required deductions, and net pay. Keep your bank, tax, and personal information current in Toku, and notify us promptly if anything changes.

Your employment terms and probation

• Toku issues a compliant local employment agreement for every hire, including the written statement of employment particulars required on or before day one.
• Permanent (indefinite-term) contracts are standard. Fixed-term employees must not be treated less favorably than permanent staff, and successive fixed-term contracts convert to permanent after 4 years unless objectively justified.
• Probation is 6 months per Toku's employment agreement. There is no statutory probation period in UK law; note that from January 1, 2027 unfair dismissal protection will begin after 6 months of service (down from the current 2 years).

Working hours and overtime

Your normal working hours are stated in your signed employment agreement and may vary by role, schedule, or applicable collective agreement. Toku does not expect routine overtime. Do not work overtime or additional hours unless your manager has approved them in advance. Any overtime or additional-hours treatment follows your signed agreement and mandatory local law.

Leave entitlements

Leave accrues from day one and is pro-rated for part-time workers. Statutory family leave payments are made through payroll but are largely recoverable from HMRC, so the net cost to you is limited.

ℹ️ Your employment agreement, Toku HRIS leave balance, and applicable local rules determine your exact entitlement. Contact Toku if the information shown in your account does not match your agreement or this guide.

Public holidays in 2026

England and Wales observe 8 bank holidays in 2026; Scotland observes 9 (adding January 2 and St Andrew's Day, without Easter Monday) and Northern Ireland 10 (adding St Patrick's Day and the Battle of the Boyne). Whether bank holidays are paid days off on top of annual leave depends on the employment contract.

Statutory benefits

Statutory : the NHS provides healthcare free at the point of use, the State Pension is funded through National Insurance, and every qualifying employee is auto-enrolled in a workplace pension with minimum combined contributions of 8% of qualifying earnings (3% employer, 5% employee). Statutory sick pay and family leave payments run through payroll.

Additional Toku benefits

Toku maintains a dedicated benefits guide for the United Kingdom. Review Toku: UK Supplemental Healthcare, Pension, Life Insurance and Critical Illness for current coverage, eligibility, enrollment, and support information. The benefits guide is the source of truth for Toku-provided supplemental benefits in this country.

Stablecoin payroll and token grants

Where permitted by local law and enabled for your organization, Toku can support token grant administration and allow you to elect to receive a portion of your net pay in stablecoins. Availability depends on your country, your organization's program, and your individual compensation arrangements. These options are not guaranteed components of every employment package.

If stablecoin payroll is available to you, see Toku: Stablecoin Payroll Set Up. For token grant questions, use the Toku: Contact our Team for Support! to reach the Token Grant Administration team.

Annual tax documents

Your P60 covers the tax year from 6 April to 5 April. If you are employed by Toku on 5 April, expect it in Documents in your Toku account by 31 May. If you leave before 5 April, your P45 records your pay and tax instead. Where a P11D is required for reportable benefits, the information is due by 6 July. HMRC: P60 · P11D guidance.

Leaving Toku: resigning

Give Toku formal notice

Send your resignation letter to Toku, your legal employer, by uploading it to Documents in your Toku account or emailing [email protected]. Also notify your manager. Include your proposed final working day and follow the notice period in your employment agreement and any mandatory local formalities.

Your offboarding documents

Toku sends your formal offboarding/termination documentation through DocuSign and uploads it to your Toku Documents. Review it for your confirmed end date, applicable terms and final-pay arrangements. Toku does not send a separate personalized general offboarding email. Mandatory local certificates may arrive separately from Toku or the local payroll provider, and any required original-document process still applies.

You will receive a P45 showing pay and tax for the current tax year after final payroll is processed. Toku's payroll process provides it by the final pay date; retain it for your next employer. HMRC: P45.

Benefits after leaving

Your benefits are managed by external insurers and providers. Check their emails and member portal or app for coverage-status updates and any action required. Contact the relevant provider directly to confirm your exact coverage end date, any continuation or conversion options, and deadlines; do not assume every provider will send a separate cancellation email. Pension contributions and associated insurance may change when you leave, but leaving does not automatically cancel your pension savings. Review the benefits guide for the plans relevant to you.

If you have Vitality cover, contact Vitality or the benefits administrator promptly about individual continuation. The current UK benefits guide describes a 30-day contact window for members with at least 12 months of continuous cover; confirm your eligibility directly.

Access and support after you leave

You will continue to have access to your Toku account and documents after your employment ends, including tax documents issued later. For help updating your email address, password or 2FA, or for anything unclear in your offboarding documents, email [email protected].

How to get help

Toku is your employer and your first point of contact for employment support. For payroll, payslips, statutory deductions, or payroll tax documents, email [email protected]. For benefits support, email [email protected]. For leave, employment documents, immigration, or other employment matters, use Toku: Contact our Team for Support! to reach the right team.

Important

This guide is a general summary and does not replace your signed employment agreement, Toku policies, benefit plan documents, or applicable law. Your exact entitlements may vary based on your work location, tenure, role, collective agreement, or individual terms. Where there is a conflict, the applicable law and binding employment documents control.

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Last reviewed September 2026. Source: 🇬🇧 Hiring in the United Kingdom.