Employee Guide for Malaysia

👋 Welcome to Toku. Toku is your Employer of Record (EOR) in Malaysia. We employ you through the appropriate local Toku entity and manage the compliance, HR, payroll, and benefits administration connected to your employment. Your day-to-day work, goals, and role direction continue to come from the organization you support.

Your employment at a glance

📄 Your signed employment agreement governs your individual terms, including pay, working hours, probation, notice, and any custom arrangements. Mandatory local law also applies. If this guide and your agreement appear different, contact Toku before relying on the summary.

Pay schedule and payroll changes

You are normally paid monthly, on the last business day of the month. The standard monthly cutoff for payroll changes is generally the 10th, but the exact cutoff can vary by country and organization. Check the Toku: 2026 and 2027 Payroll Calendar and Deadlines or contact Toku before relying on a specific date.

You will receive a payslip for each payroll cycle showing your gross pay, required deductions, and net pay. Keep your bank, tax, and personal information current in Toku, and notify us promptly if anything changes.

Your employment terms and probation

• Toku issues a compliant local employment agreement for every hire, covering pay, hours, leave, notice, and probation terms.
• Employment can be indefinite, fixed-term, or part-time. Fixed-term contracts that are repeatedly renewed can be deemed indefinite by the Industrial Court.
• Probation and any probation-specific notice period are stated in your signed employment agreement.

Working hours and overtime

Your normal working hours are stated in your signed employment agreement and may vary by role, schedule, or applicable collective agreement. Toku does not expect routine overtime. Do not work overtime or additional hours unless your manager has approved them in advance. Any overtime or additional-hours treatment follows your signed agreement and mandatory local law.

Leave entitlements

All statutory leave in Malaysia is employer-funded. Bereavement leave is not required by law, but most employers grant 1-3 days as policy.

ℹ️ Your employment agreement, Toku HRIS leave balance, and applicable local rules determine your exact entitlement. Contact Toku if the information shown in your account does not match your agreement or this guide.

Public holidays in 2026

Malaysia guarantees a minimum of 11 paid public holidays per year, five of which are compulsory (Labour Day, the Agong's Birthday, Hari Merdeka, Malaysia Day, and the state ruler's birthday); the rest are chosen from the gazetted list. Additional state-level holidays vary by state, Islamic dates are subject to moon-sighting confirmation, and holidays falling on a rest day are observed the next working day.

Statutory benefits

Statutory : EPF retirement savings, SOCSO employment injury and invalidity protection, EIS unemployment insurance, and the paid annual, sick, hospitalization, maternity, and paternity leave described above.

Additional Toku benefits

In Malaysia, Toku's standard supplemental benefit is Remote Health by SafetyWing. Review 🌍 Global Coverage: Remote Health by SafetyWing for current availability, coverage, eligibility, enrollment, and support information.

Stablecoin payroll and token grants

Where permitted by local law and enabled for your organization, Toku can support token grant administration and allow you to elect to receive a portion of your net pay in stablecoins. Availability depends on your country, your organization's program, and your individual compensation arrangements. These options are not guaranteed components of every employment package.

If stablecoin payroll is available to you, see Toku: Stablecoin Payroll Set Up. For token grant questions, use the Toku: Contact our Team for Support! to reach the Token Grant Administration team.

Annual tax documents

Your annual EA form (C.P.8A) summarizes employment income for the calendar year. Expect it in Documents by the last day of February of the following year, including income paid while you worked for Toku if you have since left. This employee deadline is separate from the employer's Form E filing and your own income-tax return. HASiL employer guidance.

If a required form is missing or incorrect, email [email protected]. The dates above describe employer-issued documents, not your personal filing deadline.

Leaving Toku: resigning

Give Toku formal notice. As your legal employer, Toku must receive your resignation letter. Upload it to your Documents section or email [email protected], and notify your manager. Include your intended last day and follow the notice period in your signed agreement and any mandatory local formalities.

Your offboarding documents. Toku sends formal offboarding/termination documentation through DocuSign and uploads it to Documents. This explains the applicable leaving arrangements and final-pay details. We do not routinely send a separate personalized general offboarding email. Required local certificates or payroll documents may arrive separately from Toku, our local payroll provider or the relevant authority. Contact us if anything is unclear.

Malaysia documents: Keep your final payslip, formal offboarding document and annual EA form. In cases that require HASiL tax clearance, Toku/payroll will coordinate the relevant cessation or departure notification and request any information needed from you. Statutory withholding of final payments can apply while clearance is pending. Tell Toku promptly if you plan to leave Malaysia for more than three months. Your EPF savings are separate from employer-sponsored health coverage. HASiL cessation and departure rules.

Benefits after leaving. Benefits are administered outside Toku. Check provider emails and your provider's app or portal for coverage updates. Ask the carrier/provider directly for the exact end date, dependent-coverage impact, claim deadlines and any available continuation or individual-cover options. Do not assume every provider sends a separate cancellation email or that all benefits end on the same day. Retirement savings and statutory insurance records are handled separately from cancellation of employer-sponsored coverage. For your plan details, see the Remote Health guide: 🌍 Global Coverage: Remote Health by SafetyWing.

Your Toku account stays available after you leave. You can continue to access your documents and payslips. For help updating your email address, password or 2FA, email [email protected].

How to get help

Toku is your employer and your first point of contact for employment support. For payroll, payslips, statutory deductions, or payroll tax documents, email [email protected]. For benefits support, email [email protected]. For leave, employment documents, immigration, or other employment matters, use Toku: Contact our Team for Support! to reach the right team.

Important

This guide is a general summary and does not replace your signed employment agreement, Toku policies, benefit plan documents, or applicable law. Your exact entitlements may vary based on your work location, tenure, role, collective agreement, or individual terms. Where there is a conflict, the applicable law and binding employment documents control.

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Last reviewed September 2026. Source: 🇲🇾 Hiring in Malaysia.