Employee Guide for Italy

👋 Welcome to Toku. Toku is your Employer of Record (EOR) in Italy. We employ you through the appropriate local Toku entity and manage the compliance, HR, payroll, and benefits administration connected to your employment. Your day-to-day work, goals, and role direction continue to come from the organization you support.

Your employment at a glance

📄 Your signed employment agreement governs your individual terms, including pay, working hours, probation, notice, and any custom arrangements. Mandatory local law also applies. If this guide and your agreement appear different, contact Toku before relying on the summary.

Pay schedule and payroll changes

You are normally paid monthly, on the last business day of the month. The standard monthly cutoff for payroll changes is generally the 10th, but the exact cutoff can vary by country and organization. Check the Toku: 2026 and 2027 Payroll Calendar and Deadlines or contact Toku before relying on a specific date.

You will receive a payslip for each payroll cycle showing your gross pay, required deductions, and net pay. Keep your bank, tax, and personal information current in Toku, and notify us promptly if anything changes.

Your employment terms and probation

• Toku issues a compliant local employment agreement for every hire, specifying the applicable CCNL, classification level, pay, duties, and hours.
• Indefinite-term employment is the default. Fixed-term contracts are allowed for up to 12 months without justification and up to 24 months (including a maximum of four renewals) with a valid business justification.
• Probation is 6 months per Toku's employment agreement. Either party may withdraw during probation without notice.

Working hours and overtime

Your normal working hours are stated in your signed employment agreement and may vary by role, schedule, or applicable collective agreement. Toku does not expect routine overtime. Do not work overtime or additional hours unless your manager has approved them in advance. Any overtime or additional-hours treatment follows your signed agreement and mandatory local law.

Leave entitlements

At least two consecutive weeks of annual leave must be taken within the accrual year, and the remainder within 18 months after it. Leave cannot be paid out in cash during employment; unused balances are settled only at termination.

ℹ️ Your Toku HRIS leave balance shows your annual leave (Ferie) only. Under your collective agreement you also accrue Permessi Ex-Festività hours and, after 2 years of service, Permessi hours. These are tracked by our local payroll provider and shown in the Leaves section of your monthly payslip, not in the HRIS. Your payslip is the official record of all three balances. Contact [email protected] if anything does not match your agreement.

Public holidays in 2026

Italy observes 12 national public holidays, plus each municipality's local patron saint day (for example, June 29 in Rome and December 7 in Milan). If a holiday falls on a weekend, no substitute day is given.

Statutory benefits

Statutory : universal public healthcare through the national health service (SSN), the INPS state pension, unemployment insurance (NASpI), INAIL workplace injury insurance, and the TFR end-of-service accrual.

Additional Toku benefits

In Italy, Toku's standard supplemental benefit is Remote Health by SafetyWing. Review 🌍 Global Coverage: Remote Health by SafetyWing for current availability, coverage, eligibility, enrollment, and support information.

Stablecoin payroll and token grants

Where permitted by local law and enabled for your organization, Toku can support token grant administration and allow you to elect to receive a portion of your net pay in stablecoins. Availability depends on your country, your organization's program, and your individual compensation arrangements. These options are not guaranteed components of every employment package.

If stablecoin payroll is available to you, see Toku: Stablecoin Payroll Set Up. For token grant questions, use the Toku: Contact our Team for Support! to reach the Token Grant Administration team.

Annual tax documents

Your Certificazione Unica (CU) summarizes the previous calendar year's employment income, tax and social contributions. Expect it in Toku Documents by 16 March of the following year, subject to any official deadline adjustment. This is the employee certificate deadline, separate from the deadline for your own tax return. Agenzia delle Entrate: CU delivery deadline.

Leaving Toku: resigning

Give Toku formal notice

Send your resignation letter to Toku, your legal employer, by uploading it to Documents in your Toku account or emailing [email protected]. Also notify your manager. Include your proposed final working day and follow the notice period in your employment agreement and any mandatory local formalities.

Your offboarding documents

Toku sends your formal offboarding/termination documentation through DocuSign and uploads it to your Toku Documents. Review it for your confirmed end date, applicable terms and final-pay arrangements. Toku does not send a separate personalized general offboarding email. Mandatory local certificates may arrive separately from Toku or the local payroll provider, and any required original-document process still applies.

In addition to giving Toku your letter, you generally must complete the Ministry of Labour's online resignation procedure (dimissioni telematiche), directly or through an authorized adviser such as a patronato. Send the submission confirmation to Toku and coordinate the effective date and notice period with us. Special protected situations can require a different validation procedure. The local payroll provider prepares your final payslip and settlement, including any applicable accrued TFR and outstanding entitlements; the CU follows the tax timeline above. Ministry of Labour: resignation procedure.

Benefits after leaving

Your benefits are managed by external insurers and providers. Check their emails and member portal or app for coverage-status updates and any action required. Contact the relevant provider directly to confirm your exact coverage end date, any continuation or conversion options, and deadlines; do not assume every provider will send a separate cancellation email. Pension contributions and associated insurance may change when you leave, but leaving does not automatically cancel your pension savings. Review the benefits guide for the plans relevant to you.

Access and support after you leave

You will continue to have access to your Toku account and documents after your employment ends, including tax documents issued later. For help updating your email address, password or 2FA, or for anything unclear in your offboarding documents, email [email protected].

How to get help

Toku is your employer and your first point of contact for employment support. For payroll, payslips, statutory deductions, or payroll tax documents, email [email protected]. For benefits support, email [email protected]. For leave, employment documents, immigration, or other employment matters, use Toku: Contact our Team for Support! to reach the right team.

Important

This guide is a general summary and does not replace your signed employment agreement, Toku policies, benefit plan documents, or applicable law. Your exact entitlements may vary based on your work location, tenure, role, collective agreement, or individual terms. Where there is a conflict, the applicable law and binding employment documents control.

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Last reviewed September 2026. Source: 🇮🇹 Hiring in Italy.