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Export working-time records for an inspection

InfoGuidesclock icon1 MIN READ·calendar iconUPDATED OCT 30, 2026

Learn how to export daily work records from Time Tracking for labour inspections. The CSV export includes start/end times, breaks, hours worked, compliance status, and employee signatures - formatted for direct inspection review.

Labour inspections ask for daily records - who worked, when they started and stopped, and what breaks they took. The Time Tracking export produces exactly that.

How to export

  1. Open Time Tracking, select the All entries tab, and set any filters you need (country, compliance status, date range) - the export respects them.

Filters on the All entries tab, here set to Country: Germany. The export contains only what the table shows, so on the Pending approvals tab it contains only timesheets waiting for approval.

  1. Click Export CSV (the download icon) at the top right of the table.

The Export CSV icon sits next to Filters and Columns. Toku confirms the export (here "Exported 30 days of records." for the Germany filter) and downloads a file named time-tracking-YYYY-MM-DD.csv.

What the file contains

  • One row per day, not per timesheet - the legal obligation is a daily record, and a period summary would not satisfy an inspector.
  • Start, end, break start/end and break minutes, and net hours for every day, rendered in the employee's own timezone (the timezone is its own column, so the file is self-explaining).
  • Whether the day was recorded manually or generated by Autopilot - an auditor's first question about a generated record is who stands behind it.
  • The period's status and compliance verdict, any findings on the day, and the signature: who signed, and when.
  • Holiday and leave markers, and any note the employee attached. The file opens directly in Excel or Google Sheets. Values are escaped so notes cannot be misread as formulas.

Questions not covered here? Email [email protected].

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