7 MIN READ
UPDATED SEP 25, 2026👋 Welcome to Toku. We are your point of contact for employment support in Kenya. Continue using Toku to submit information, manage requests and access your documents. Your day-to-day work, goals and role direction continue to come from the organization you support.
ℹ️ Country-specific processes: Kenya, Finland, Vietnam, Serbia and Argentina. These guides provide general information. Additional or different steps may apply, and Toku will work with you directly to confirm the requirements for your situation. Continue submitting information and requests through Toku. Toku cannot offer or arrange Toku-sponsored benefits in these countries. Your applicable statutory entitlements and individual employment terms remain subject to local requirements and your signed agreement.
Your employment at a glance
| Item | What it means for you |
|---|---|
| Currency | Kenyan Shilling (KES) |
| Payroll cycle | Monthly. Toku runs one payroll per month in Kenya. |
| Standard working week | 45 hours |
| Probation period | As stated in your signed employment agreement, subject to local requirements |
| Annual leave | 21 working days per year |
📄 Your signed employment agreement governs your individual terms, including pay, working hours, probation, notice, and any custom arrangements. Mandatory local law also applies. If this guide and your agreement appear different, contact Toku before relying on the summary.
Pay schedule and payroll changes
Payroll is monthly. Toku will confirm your applicable pay date and deadline for payroll changes directly. Keep your information and requests up to date in Toku and contact [email protected] if you need to confirm a date.
You will receive a payslip for each payroll cycle showing your gross pay, required deductions, and net pay. Keep your bank, tax, and personal information current in Toku, and notify us promptly if anything changes.
Your employment terms and probation
- Toku coordinates the agreement process and will confirm how to complete any required signatures. Your signed agreement sets out your employer details and individual terms.
- Indefinite-term contracts are the default. Fixed-term contracts must state the duration and reason, and repeated renewals can convert the relationship to indefinite employment.
- Your probation period and notice requirements are set out in your signed employment agreement. Contact Toku to clarify the terms that apply to you.
Working hours and overtime
Your normal working hours are stated in your signed employment agreement and may vary by role, schedule, or applicable collective agreement. Toku does not expect routine overtime. Do not work overtime or additional hours unless your manager has approved them in advance. Any overtime or additional-hours treatment follows your signed agreement and mandatory local law.
Leave entitlements
| Leave | Entitlement | Who pays |
|---|---|---|
| Annual leave | 21 working days per year, accruing at 1.75 days per month | Employer |
| Sick leave | 14 days per 12 months (after 2 months' service): first 7 days at 100%, next 7 at 50% | Employer |
| Maternity leave | 3 months at 100% pay | Employer |
| Paternity leave | 14 calendar days at 100% pay | Employer |
Public holidays and rest days do not count against annual leave. Sick leave requires a medical certificate, and maternity and paternity leave each require seven days' notice. Bereavement and compassionate leave are not statutory and follow the contract.
ℹ️ Your employment agreement, Toku HRIS leave balance, and applicable local rules determine your exact entitlement. Contact Toku if the information shown in your account does not match your agreement or this guide.
Public holidays in 2026
Kenya observes 10 fixed public holidays, plus Eid al-Fitr and Eid al-Adha on dates confirmed by the government each year. When a holiday falls on a Sunday, the following Monday is observed. Employees who work a public holiday are paid at 200%.
| Date | Holiday |
|---|---|
| January 1 | New Year's Day |
| April 3 | Good Friday |
| April 6 | Easter Monday |
| May 1 | Labour Day |
| June 1 | Madaraka Day |
| October 10 | Mazingira Day |
| October 20 | Mashujaa Day (Heroes' Day) |
| December 12 | Jamhuri Day (Independence Day) |
| December 25 | Christmas Day |
| December 26 | Boxing Day |
Statutory benefits
Statutory : NSSF pension contributions, SHIF national health insurance, the Affordable Housing Levy, and workers' compensation insurance covering workplace injury.
Additional Toku benefits
Toku cannot offer or arrange Toku-sponsored benefits in Kenya. We will work with you directly on any applicable local arrangements and provide the instructions relevant to you. Do not use Toku's standard benefit enrollment forms.
Stablecoin payroll and token grants
ℹ️ Stablecoin payments are not supported in Kenya at this time.
Salary is paid in Kenyan Shillings (KES) through fiat payroll. Token compensation through payroll is also unavailable.
For questions about a separate non-stablecoin token grant program, contact Toku through Toku: Contact our Team for Support!. Availability requires individual review and is not guaranteed.
Annual tax documents
Your annual P9 tax deduction card summarizes your pay and PAYE for the calendar year ending 31 December. Toku's published delivery timeline is by the end of February of the following year, with the completed form uploaded to Documents. This is our published service timeline; it should not be confused with your personal return-filing deadline. The KRA P9 form is completed by the employer after year-end. If your form is missing or you need it earlier, email [email protected].
You retain access to your Toku documents after leaving. For a missing or incorrect employer-issued form, email [email protected] with your name, country, and tax year.
Leaving Toku: resigning
Giving notice
Send a formal resignation letter to Toku by uploading it to Documents or emailing [email protected]. Include your intended last working day and notify your manager. Follow your signed agreement's notice and delivery requirements. Toku will confirm the next steps with you.
Your offboarding documents
Toku will confirm your offboarding documents, signing method and final-pay steps directly. Follow the instructions provided for your case; copies of completed employment documents will be stored in Documents in Toku.
Expect your final salary statement and Certificate of Service, coordinated through Toku. The certificate confirms your employment history and is required when employment ends after at least four consecutive weeks of service, including resignation. A recommendation or testimonial is a separate document and is not automatically required. Employment Act, section 51.
Benefits and provider communications
Toku cannot arrange Toku-sponsored benefits in Kenya. If any local coverage applies to your employment, we will help clarify the relevant contact, coverage end date and required actions. Do not assume your last working day automatically determines coverage or affects accumulated pension savings.
Access after you leave
You will continue to have access to your Toku account, including payslips and documents. For help updating your email address, password, or 2FA, email [email protected]. You can also contact us if any part of your offboarding documentation or next steps is unclear.
How to get help
Toku is your first point of contact for employment support. For payroll, payslips, statutory deductions, or payroll tax documents, email [email protected]. For benefits support, email [email protected]. For leave, employment documents, immigration, or other employment matters, use Toku: Contact our Team for Support! to reach the right team.
Important
This guide is a general summary and does not replace your signed employment agreement, Toku policies, benefit plan documents, or applicable law. Your exact entitlements may vary based on your work location, tenure, role, collective agreement, or individual terms. Where there is a conflict, the applicable law and binding employment documents control.
Last reviewed September 2026. Source: 🇰🇪 Hiring in Kenya.